Chapter 5 Tasks & CheckUps

There are four types of tasks:

  • Major project where the whole team works together

    • These tasks usually have scopes, timelines and are well documented and articulated.

  • Pull requests and ad-hoc things

    • Your supervisor would usually assign and oversee those. They are usually data requests from the leadership, other departments, or outside of the agency. They are usually less documented, and deadlines depend on their origin.

  • Requests that went around your supervisor and straight to you

    • If it is from a supervisor of your supervisor, just do it. If it is from other departments, prioritize it based on your availability and the nature of the request. If it is from outside of the agency, definitely notify your supervisor. In most cases, though, it is up to you as long as the priority tasks are done.

  • Your initiatives

    • You are encouraged to have initiatives of your own. Especially if they can benefit the agency and your growth. Most of the valuable agency projects start as small initiatives. Your supervisor will support your initiative in 99% of cases.

We have a Trackit system in place. Some other departments will require you to officially submit your requests through that. You can do that too, but I would advice against that as it creates an impressions that you are unwilling to help or cooperate. It is your call however.

5.1 MS Planner

There are many ways to track your projects, and you are free to use what works for you. We are going with the MS Planner task management software to assign and track tasks. It exists in the Microsoft ecosystem and provides very good integration with other MS tools like Teams, Outlook, etc. Give it a shot.

Planner ex

5.2 Weekly Meetings

Your supervisor will place a weekly meeting on your calendar. During that (informal) meeting, you can update them on how things are going, your ideas, concerns, etc. You can reach out to your supervisor for guidance at any point on any other day.

5.3 Evaluations

TBD

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